How do I automatically deduct advances and record meals for my workers?

Advances are recorded in Advances and, when you settle with a worker in Accounts payable, the system suggests deducting them, oldest first and never more than what the worker is owed; you can adjust or remove each deduction. Meals aren't deducted from the worker: they're checked on each task and paid to whoever prepares the food.

Recording an advance

In Advances > «New advance» you enter the «Employee», «Value», «Date» and «Notes», for example «voucher for groceries». The list shows each advance's «Partial payment amount» and «Balance», with the «Last 30 days» and «Total advances» cards at the top. Advances are on every plan, Seed included, and can be recorded without signal.

The deduction when you settle

1. In Accounts payable , check the tasks of a single worker and tap Pay.
2. Below the breakdown, «Advances made» appears: for each advance, the «Date», the «Value» still to be deducted and the «Amount to offset».
3. The advances come checked and split automatically: oldest first, until the total to pay is covered.
4. Change the «Amount to offset» or uncheck any advance you don't want to deduct this time. An advance can be deducted in parts: whatever is left goes to the next settlement.
5. The «Total to pay» is recalculated. Check it and tap Pay.

If you check tasks for several workers, the system warns «Attention! The following employees have pending advances to deduct» and asks you to settle them one at a time to deduct them. The full step-by-step is in how to settle payroll.

Meals

From the Harvest plan up, with «Use meals» set to Yes in Farm details:

• On each task, the Meals field records whether the worker had breakfast, lunch or dinner.
• With the Meal providersbutton, in Farm details, you choose which employees cook.
• In Consolidate meals you pick the day on the calendar and see the «Number of employees fed», the «Employees without meals who worked» and the «Number of meals», multiplied by the «Amount per meal».
• You choose who cooked and tap Create consolidation: a Meals task is created in their name, and it's paid in Accounts payable like any other task.

That way every meal is counted and paid to whoever provides it, without touching anyone else's pay.

With the assistant

When you're online, the Owari Assistant, a built-in artificial intelligence agent, answers «how much does Pedro owe me in advances?» or «who owes advances, and how much?», records an advance if you ask it to and logs meals when you record a task, always with your confirmation. More examples in what you can ask it.